How it works
Live in six weeks. Proven by week 13.
From you: two experts for an hour each, one decision-maker, and one number to improve.
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01Weeks 1–3
Learn
We watch your best people do the job.
Night auditRecording23:58 Pulls the trial balance00:12 Rebooks two no-shows00:40 Parks a revenue mismatchAbout an hour per expert
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02Weeks 4–5
Build
We build AI that works inside your tools.
InvoicesMatchingINV-20931 · AcmeMatchedINV-20932 · NorthwindMatchedINV-20933 · GlobexCheck qtyOdd ones go to a person
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03Week 6
Live
It goes live on your real work.
Night auditLive214
bills matched tonight
0 left for the morning
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04Weeks 7–13
Improve
We track your number until it moves.
Days to close the monthWeek 134 days
from 8
The work
Where we save time and money.
26 examples below. Figures are targets, agreed before we start and measured in production.
Hotel payments and back officeWhere we startPayments, night audit, billing and staffing.−80%night-audit labour · +9 more
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Payments
Hotel payments pass through five systems that don't talk to each other. Money gets lost in the gaps.
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Unpaid guest bills recovered
−60%Every unpaid bill chased within 48 hours of checkout.
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Payments matched automatically
95%+Most match on their own; every mismatch gets a reason.
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No declined cards at checkout
0Card holds tracked all stay, so none expire.
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Booking-site cards charged on time
100%Online travel agent cards charged on time, in full.
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More chargebacks won
70% wonWin 70% of chargebacks, up from 20%.
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Back office
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Night audit done automatically
−80% labourRuns itself at every hotel, with results by 5am.
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Event bills that match the contract
48 hoursEvent bills ready in 48 hours, with fewer disputes.
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Fewer rooms out of service
−35%Cleaning and repairs planned from live bookings.
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Booking-site fees checked line by line
2–4% backCommission bills checked before you pay them.
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Staff rotas built from the forecast
−12% labourRotas follow expected demand, not habit.
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We work on top of the hotel systems you already use, like OPERA, Mews and Shift4. Nothing gets replaced.
FinanceInvoices, cash, reporting and audit.4 daysmonth-end close, from 8 · +5 more
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Faster month-end close
4 daysClose in 4 days, not 8. Most invoices need no one.
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Customer payments matched the same day
Same dayPayments matched on arrival; you get paid 8 days sooner.
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Faster loan checks and fraud review
−90% costLoan reviews cost 90% less and take hours.
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Monthly board report by day 3
Day 3Drafted by day 3, not day 10.
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Every expense checked before it's paid
100% checkedEvery line checked before payment. Staff repaid in 3 days.
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Audit evidence collected as you work
−75% audit prepControls checked as work happens, so audits need little prep.
MarketingContent and customer messages.1 daybrief to first draft · +1 more
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On-brand content drafted in a day
1 dayFirst draft in a day, with 2 review rounds, not 5.
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A personal message for every customer
2× engagementEach customer gets their own message.
ProcurementContracts, suppliers and buying.10 daysto set up a new supplier · +1 more
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Contracts searchable, suppliers set up fast
10 daysEvery contract searchable. New suppliers ready in 10 days.
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Supplier bids scored in 3 weeks
3 weeksScored in weeks, not a quarter, with reasons shown.
Large companiesBigger projects, once the first one works.75%of contacts handled by AI · +5 more
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Customer service, mostly automated
75%AI handles 75% of contacts, live in 8 weeks.
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Supply problems traced in minutes
1,500+/day1,500+ delivery problems a day traced to the cause.
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Claims decided in hours, not weeks
200k+/monthRoutine claims decided fast; experts take the hard ones.
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New rules into policy in weeks
WeeksNew regulations into policy in weeks, not a year.
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Stuck orders fixed before customers notice
−47% timeFixed in half the time, without a specialist team.
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HR questions answered instantly
70%70% answered without a ticket.
Leak report
How much money is your business losing?
Send us last month's reports. In a week, we'll show you how much money you lost, and where.
Estimate yoursClose
Leak report
How much money is your business losing?
Send us last month's reports. In a week, we'll show you how much money you lost, and where.
Send last month's reports
Statements, payouts, bank deposits, invoices. Whatever you already have.
In a week, see what you lost
Proof for every dollar, and how you compare to similar businesses.
We recover it
We chase the money back for you.
Run several locations? One report ranks each one by how much it's losing.
Example: a hotel
Estimate yours
$22,800
lost a year, about
29 hrs
staff time a month, fixing it by hand
- Cards never charged$5,500
- Commissions overpaid$3,500
- Unpaid guest bills$13,800
Not a hotel? Send your reports anyway. We'll size it for you.
Estimate. Your real number comes from your reports.
- Average stay of 2.2 nights.
- 40% of Booking.com and Expedia money is paid by virtual card; 1% of it is never charged.
- 17% commission; 1.5% of it is billed wrongly and never disputed.
- 0.3% of room revenue is left unpaid at checkout.
- Time: 3 minutes to match each Booking.com or Expedia stay, 20 minutes to chase each unpaid bill (2% of stays), 2 hours a month per booking site to check commission bills.
Your systems
We work with the systems you already use.
No new software and no big migration. That's how the first project goes live in six weeks.
OPERA · Mews · SkyTouch · Agilysys · FreedomPay · Shift4 · Stripe · ERP · CRM · Ticketing
The tools
Our own tools, and you keep them.
Each project is faster than the last because the tools come with us.
Learn
Your experts' know-how a process map you sign off
Pattern
Organise
Your documents clear rules, each with its source
Alloy · Facet
Build
Map and rules a working system on your tools
Cast · Forge · Relay · Tailor
Improve
Live results tested improvements, every week
Temper
What you keep
- Process map
- Rules library
- Working system
- Built-in checks
- How-to guide
One engineer owns the result
In your time zone, until the number moves and the system is yours.